** Submittal Process 2022 **

*** 06/03/2022 - There were no submittals by the June 1 deadline for the "June cycle" so there will not be a review cycle during June. The next submittal deadline is July 1st. 


 Welcome to the Town of Rolesville Planning Department Development Application Submittal and Review process and timelines. 

Winter 2022 - The Town has switched from an 'open-submittal' process of individual, unique, and unpredictable reviews to an organized, orderly, and transparent method of Submittal, Review, and Approval "CYCLES" with specific timelines. 

HOW does this relate to the UDO and LDO?

All new/original Development Applications subject to/reviewed under the Land Development Ordinance (LDO) will follow these Submittal and Review Calendars. The Calendars reflect the processes as required in the LDO. *

Any older / existing projects and applications that are subject to the Unified Development Ordinance (UDO), will continue to be reviewed on an "open-submittal" basis and reviews occurring under the previous timetable (typical review periods of either 12 or 15 business days, with Comments provided after that).  The intent is to swiftly review and process these applications to their final point of Approval in the same manner as their review lives began. See the " * " below.

Staff reserves the right to make case-by-case decisions regarding the review process and timelines.

* Under the UDO, and particularly for the R&PUD District, there are unique process steps for certain types of applications, relative to the necessity of presenting applications to the Planning Board for 'review and recommendation' followed by Evidentiary Hearings before the Town Board. Please refer to the respective Section of the UDO for that application type. Arrange a Pre-Application meeting or contact the Planning Director to discuss the overall process steps. 

WHEN, to WHOM, and HOW to make submittals / re-submittals?

Please email all submittal materials, including re-submittals, to this new email account:     planning@rolesville.nc.gov  .  Complete the email SUBJECT line with as much identifying information as possibly to assist Staff in receiving the email.

Each calendar notes a "deadline" or last date for acceptance into a particular monthly "CYCLE", but you may email in a submittal at any time. Early submittals will be held until the next "CYCLE" begins. 

WHERE do I find Development Application submittal forms, applications, etc. ?

Every initial Application submittal requires one or more Town Forms or Applications, all of which are found here:  https://www.rolesvillenc.gov/planning/forms-and-applications .  The respective sections of the UDO and LDO (and the LDO's Appendix A, Handbook) contain further details about minimum submittal requirement when designing/creating various plan sets, etc. For example, UDO Sec. 15 include details on the various required elements and information for subdivision plats. 

NOTE - The existing forms may be revised at any time, and new forms, application, and submittal checklists will be created and required in the near future. Please bookmark the main page, but not individual linked items, as those links are likely to change.  Please visit this page each and every time you go about creating a new application to ensure you are utilizing the latest/new documents.  Completeness Check review will also work to ensure applications are utilizing/contain the most current or new documents

HOW are TRC-STAFF Review Comments provided to Applicants?

A comprehensive set of organized Staff Comments will be posted to a/the overall projects webpage here on or by the 'Comments Provided' date column in the Calendars.  Applicants will NOT be notified otherwise that the Comments have been posted; it is the responsibility of each Applicant to visit the webpage, and download the Comments. NOTE: Any late publications of comments will be shared with that Applicant case-by-case, and accommodations made accordingly.   

HOW are 'TRC Meetings' functioning under this new process?

Per each Calendar and each review cycle, an online TEAMS Meeting Date (usually AM on 2nd Thursdays) is provided, and that meeting will be organized with time slots for each Application.  An invitation to this meeting will be provided to all Applicants of Record for the applications in that review cycle.  

NOTE - attendance is at the discretion of the Applicant. It is not compulsory. This is a service provided by the Town to facilitate an environment to discuss Comments with Staff.

Off-line phone calls, meetings, etc. between Applicant and individual Staff reviewers is permitted and encouraged, but No Approvals can result, and all revised materials must be submitted per these processes. 

How do the monthly Submittal & Review relate to the posted Planning Board/Town Board dates?

For applications requiring Planning Board (PB) or Town Board of Commissioners (TB) action, all TRC-Staff shall be Resolved* before moving forward in the schedule to the PB/TB meeting.

After each "CYCLE's" TRC meeting, if there were review comments that require revisions and a re-submittal, the Applicant shall re-submit by / before the next Submittal date (of their choice), and the review cycle will repeat.

As per the current review cycle method, cycles of submittals/re-submittals and reviews will occur until there are no remaining TRC Staff Comments, and each of those entities provides “Approval” of the application.

*Staff strives to fully resolve comments and present applications with full Staff support; the Planning Director has discretion to move forward applications without Staff support at the request of the Applicant.   

Disclaimers

Placement (of an Application) on a particular Planning/Town Board Agenda is ultimately at the discretion of the Planning Director, as there could be unforeseen circumstances regarding the forwarding of any particular Application to that meeting date.  These will be case-by-case circumstances broached with each Applicant at the point of conclusion of the TRC-Staff review, if not earlier/as identified. 

Modifications to or deviations from these Calendars shall be at the discretion of the Planning Director.


Legislative Process requiring Planning Board AND Town Board review

Application Types:

Annexation* / Development Agreements / Map Amendment [Rezoning] / Text Amendments

*- Annexations do not process through the Planning Board under the LDO, they go directly to the Town Board.

 

Submittal Date

(1st of the month unless a weekend)

 Due by 5PM

Comments provided

to Applicant

 

 By 5PM

TRC Meeting

(2nd Thursday - AM)

 

 TBD-Time-certain

Planning Board

(PB) Date 

 

4th Monday, 7 PM

Town Board

of Commissioners

(TB) Date

 1st Tuesday, 7PM

 

February 1, 2022

March 7, 2022

March 10, 2022

March 28, 2022

May 3, 2022

March 1, 2022

April 5, 2022

April 7 14, 2022

April 25, 2022

June 7, 2022

April 1, 2022

May 6, 2022

May 12, 2022

May 23, 2022

July 6, 2022

May 2, 2022

June 6, 2022

June 9, 2022

June 27, 2022

August 2, 2022

June 1, 2022

July 6, 2022

July 14, 2022

July 25, 2022

September 6, 2022

July 1, 2022

August 5, 2022

August 11, 2022

August 22, 2022

October 4, 2022

August 1, 2022

September 6*, 2022

September 8, 2022

September 26, 2022

November 1, 2022

September 1, 2022

October 6, 2022

October 13, 2022

October 24, 2022

December 6, 2022

October 3, 2022

November 7, 2022

November 10, 2022

November 28, 2022

January 3, 2023

November 1, 2022

December 6, 2022

December 8, 2022

December 19**, 2022

February 7, 2023

December 1, 2022

January 5, 2023

January 12, 2023

January 23, 2023

March 7, 2023

January 2, 2023

February 6, 2023

February 9, 2023

February 27, 2023

April 4, 2023

 

If an application has Comments requiring revisions and a resubmittal and formal review by TRC Staff, Applicant shall re-submit by/on the next Submittal Date and repeat the process on that Submittal cycle.

For example, an application on the March 1st Submittal cycle that requires re-submittal after its April 7th 14th TRC meeting, would resubmit by/on May 2nd. Should TRC approve the application, it would move forward to the June 27th PB Meeting and then proceed to the August 2nd TB Meeting.  Thus, an application requiring 2 review cycles begins on March 1st and reaches the TB on August 2nd (approximately 5 months or 22 weeks after beginning the formal review and approval process).

*=Day after Labor Day        

**=3rd Monday 

 

 


Evidentiary (Quasi-Judicial) Hearing Process to the Town Board of Commissioners

Application Types:

Special Use Permits / Major Subdivision Preliminary Plats / Vested Rights Certificate/Determination; Site Plans requiring TB Approval per a Condition of Approval.

 

Submittal Date

(1st of month unless weekend)

 Due by 5PM

Comments provided

to Applicant

 By 5PM

TRC Meeting

(2nd Thursday - AM)

 

TBD-Time-certain

Town Board

of Commissioners

(TB) Date

 1st Tuesday, 7PM

 

February 1, 2022

March 7, 2022

March 10, 2022

April 5, 2022

March 1, 2022

April 5, 2022

April 7 14, 2022

May 3, 2022

April 1, 2022

May 6, 2022

May 12, 2022

June 7, 2022

May 2, 2022

June 6, 2022

June 9, 2022

July 6, 2022

June 1, 2022

July 6, 2022

July 14, 2022

August 2, 2022

July 1, 2022

August 5, 2022

August 11, 2022

September 6, 2022

August 1, 2022

September 6*, 2022

September 8, 2022

October 4, 2022

September 1, 2022

October 6, 2022

October 13, 2022

November 1, 2022

October 3, 2022

November 7, 2022

November 10, 2022

December 6, 2022

November 1, 2022

December 6, 2022

December 8, 2022

January 3, 2023

December 1, 2022

January 5, 2023

January 12, 2023

February 7, 2023

January 2, 2023

February 6, 2023

February 9, 2023

March 7, 2023

 

If an application has Comments requiring revisions and a resubmittal and formal review by TRC Staff, Applicant shall re-submit by/on the next Submittal Date and repeat the process on that Submittal cycle.

For instance, an application on the March 1st Submittal cycle that requires re-submittal after its April 7 14th TRC meeting, would resubmit by/on May 2nd. Should TRC approve the application, it would move forward to the July 5th TB Meeting.  Thus, an application requiring 2 review cycles begins on March 1st and reaches the TB on July 5th (approximately 4 months or 18 weeks after beginning the formal review & approval process).

*=Day after Labor Day        

**=3rd Monday 

 

 


Administrative Review Applications 

Construction Drawings, Final Plats, Site Plans (not requiring TB approval).

 

Submittal  Date

(1st of the month unless a weekend)

 Due by 5PM

Comments provided to Applicant

 By 5PM

TRC Meeting 

(2nd Thursday - AM)

 TBD-Time-certain

 

 

 

February 1, 2022

March 7, 2022

March 10, 2022

March 1, 2022

April 5, 2022

April 7 14, 2022

April 1, 2022

May 6, 2022

May 12, 2022

May 2, 2022

June 6, 2022

June 9, 2022

June 1, 2022

July 6, 2022

July 14, 2022

July 1, 2022

August 5, 2022

August 11, 2022

August 1, 2022

September 6*, 2022

September 8, 2022

September 1, 2022

October 6, 2022

October 13, 2022

October 3, 2022

November 7, 2022

November 10, 2022

November 1, 2022

December 6, 2022

December 8, 2022

December 1, 2022

January 5, 2023

January 12, 2023

January 2, 2023

February 6, 2023

February 9, 2023

 

If an application has Comments requiring revisions and a resubmittal and formal review by TRC Staff, Applicant shall re-submit by/on the next Submittal Date and repeat the process on that Submittal cycle. For instance, an application on the March 1st Submittal cycle that requires re-submittal after its April 14th TRC meeting, would resubmit by/on May 2nd.  Thus, an application requiring 2 review cycles begins on March 1st and - assuming no further comments are provided/all reviewers grant Approval – the application would be approved on June 6th (approximately 14 weeks after beginning the formal review and approval process). 

Please note, when possible by the TRC Coordinator on a case-by-case basis, Approval can be granted before the ‘Comments Provided’ date of each review cycle, thereby reducing the actual amount of review time.