** Submittal Process **

 


 Welcome to the Town of Rolesville Planning Department Development Application Submittal and Review process and timelines. 

The Submittal Calendar process has been in effect since February 2022 and has provided the development community and the general public a transparent timetable and consistent expectations of the review process and forward movement of Development Applications toward their eventual final decisions. 

             Modifications to or deviations from these Calendars shall be at the discretion of the Planning Director.

Please Note – at this time these Calendars are implementing a one-time-per-month Submittal Date and review cycle. Additional submittal dates and associated review cycles, including those exclusively for re-submittals, may be implemented in the future as Staff capabilities allow and an efficient, timely, and predictable review process can be provided to all Clients. 

HOW does this relate to the UDO and LDO?

All new/original Development Applications subject to/reviewed under the Land Development Ordinance (LDO) will follow these Submittal and Review Calendars. The Calendars reflect the processes as required in the LDO. *

Any older / existing projects and applications that are subject to the Unified Development Ordinance (UDO), will continue to be reviewed on an "open-submittal" basis and reviews occurring under the previous timetable (typical review periods of either 12 or 15 business days, with Comments provided after that).  The intent is to swiftly review and process these applications to their final point of Approval in the same manner as their review lives began. See the " * " below.

Staff reserves the right to make case-by-case decisions regarding the review process and timelines.

* Under the UDO, and particularly for the R&PUD District, there are unique process steps for certain types of applications, relative to the necessity of presenting applications to the Planning Board for 'review and recommendation' followed by Evidentiary Hearings before the Town Board. Please refer to the respective Section of the UDO for that application type. Arrange a Pre-Application meeting or contact the Planning Director to discuss the overall process steps. 

WHEN, to WHOM, and HOW to make submittals / re-submittals?

Please email all submittal materials, including re-submittals, to this email account:     planning@rolesville.nc.gov  .  Complete the email SUBJECT line with as much identifying information as possibly to assist Staff in receiving the email.

Each calendar notes a "deadline" or last date for acceptance into a particular monthly "CYCLE", but submittals may email in a submittal at any time. Early submittals will be held until the next "CYCLE" begins. 

WHERE do I find Development Application submittal forms, applications, etc. ?

Every initial Application submittal requires one or more Town Forms or Applications, all of which are found here:  https://www.rolesvillenc.gov/planning/forms-and-applications .  The respective sections of the UDO and LDO (and the LDO's Appendix A, Handbook) contain further details about minimum submittal requirement when designing/creating various plan sets, etc. For example, UDO Sec. 15 include details on the various required elements and information for subdivision plats. 

NOTE - New Application and Submittal Checklists will be published in Fall 2022 and implemented/required starting in 2023.  Please bookmark the main page, but not individual linked items, as those links are likely to change.  Please visit this page each and every time you go about creating a new application to ensure you are utilizing the latest/new documents.  Completeness Check review will also work to ensure applications are utilizing/contain the most current or new documents

HOW are TRC-STAFF Review Comments provided to Applicants?

A comprehensive set of organized Staff Comments are posted to a/the overall projects webpage here on or by the 'Comments Provided' date column in the Calendars.  These comprise a SUMMARY document, and then any PDF's containing written, "marked up" plans, or other exhibits from individual Reviewers.  Applicants are responsible for visiting their project webpage to download the Comments.    NOTE: Any late publications of comments will be shared with that Applicant case-by-case, and accommodations made accordingly.   

HOW are 'TRC Meetings' functioning under this process?

Per each Calendar and each review cycle, an online TEAMS Meeting Date (during the AM on 2nd Thursdays) is provided, and each Application is given a time-certain time slots.  An emailed invitation to this meeting will be provided to all Applicants of Record for the applications in that review cycle.  

NOTE - attendance is at the discretion of the Applicant. It is not compulsory. This is a service provided by the Town to facilitate an environment to discuss Comments with Staff.

Off-line phone calls, meetings, etc. between Applicant and individual Staff reviewers is permitted and encouraged, but No Approvals can result, and all revised materials must be submitted per these processes. 

When / How does an Application complete its review by the TRC Staff?

After the TRC Meeting for each monthly "CYCLE", if there were review comments that require revisions and a re-submittal, the Applicant shall re-submit by / before the next Submittal date (of their choice), and the next review Cycle shall commence.

For Administratively approved applications, cycles of submittals/re-submittals and reviews will occur until there are no remaining TRC Staff Comments, and each of those Review entities provides the status of "No further Comments". 

For applications requiring Planning Board (PB) or Town Board of Commissioners (TB) action, all TRC-Staff comments shall be Resolved* before moving forward in the schedule to the PB/TB meeting.

*Staff strives to fully resolve comments and present applications with full Staff support; the Planning Director has discretion to move forward applications without Staff support at the request of the Applicant.   

How do the monthly Submittal & Review Dates relate to the posted Planning Board/Town Board dates?

 Per the above, when applications requiring Planning Board (PB) or Town Board of Commissioners (TB) action reach the "No further Comments" status from TRC-STAFF, they can be moved forward to the respective Planning or Town Board meeting.  Disclaimer - Placement (of an Application) on a particular Planning/Town Board Agenda is ultimately at the discretion of the Planning Director, as there could be unforeseen circumstances regarding the forwarding of any particular Application to that meeting date.  These will be case-by-case circumstances broached with each Applicant at the point of conclusion of the TRC-Staff review, if not earlier/as identified

Modifications to or deviations from these Calendars shall be at the discretion of the Planning Director.


Legislative Process requiring Planning Board AND Town Board review

Application Types:

Voluntary Annexation* / Development Agreements / Rezoning (Zoning Map Amendment) / Text Amendments

*- Annexations go directly to the Town Board, skipping Column 4, and require three (3) separate actions by the Town Board.

 

Column 1

Column 2

Column 3

Column 4

Column 5

Submittal Date

(1st of the month unless a weekend)

Due by 5PM

Comments

provided

to Applicant

By 5PM

TRC Meeting

(2nd Thursday - AM)

 

TBD-Time-certain

Planning

Board (PB) -

4th Monday

7 PM

Town Board of Commissioners (TB) Regular Meeting -

1st Tuesday, 7PM

 

September 1, 2022

October 6, 2022

October 13, 2022

October 24, 2022

December 6th, 2022

October 3, 2022

November 7, 2022

November 10, 2022

November 28, 2022

January 3rd, 2023

November 1, 2022

December 5, 2022

December 8, 2022

December 19*, 2022

February 7th, 2023

December 1, 2022

January 9, 2023

January 12, 2023

January 23, 2023

March 7th, 2023

January 2, 2023

February 6, 2023

February 9, 2023

February 27, 2023

April 4th, 2023

February 1, 2023

March 6, 2023

March 9, 2023

March 27, 2023

May 2nd , 2023

March 1, 2023

April 10, 2023

April 13, 2023

April 24, 2023

June 6th, 2023

April 3, 2023

May 8, 2023

May 11, 2023

May 22, 2023

July 5th, 2023 (WED)

May 1, 2023

June 5, 2023

June 8, 2023

June 26, 2023

August 1st, 2023

June 1, 2023

July 10, 2023

July 13, 2023

July 24, 2023

September 5th, 2023

July 3, 2023

August 5, 2023

August 10, 2023

August 28, 2023

October 3rd, 2023

August 1, 2023

September 11, 2023

September 14, 2023

September 25, 2023

November 7th, 2023

September 1, 2023

October 9, 2023

October 12, 2023

October 23, 2023

December 5th, 2023

October 2, 2023

November 6, 2023

November 9, 2023

November 27, 2023

January 2, 2024

November 1, 2023

December 11, 2023

December 14, 2023

December 18*, 2023

February 6, 2024

December 1, 2023

January 8, 2024

January 11, 2024

January 22, 2024

March 5, 2024

* = 3rd Monday 

If an application has Comments requiring revisions and a resubmittal and formal review by TRC Staff, Applicant shall re-submit by/on the next Submittal Date and repeat the process on that Submittal cycle. For example, an application on the May 1st Submittal cycle that requires re-submittal after its June 8th TRC meeting, would resubmit by/on July 3rd. Should TRC approve that resubmittal, the application would move forward to the August 28th PB Meeting and then proceed to the October 3rd TB Meeting.  Thus, an application requiring 2 review cycles begins on May 1st and reaches the TB on October 3rd (approximately 5 months or 22 weeks after beginning the formal review and approval process).

 


Evidentiary (Quasi-Judicial) Hearing Process to the Town Board of Commissioners

Application Types:

Appeals / Special Use Permits / Vested Rights Certificate/Determination / Major Preliminary Subdivision Plats / 

Site Development Plans requiring TB Approval per a Condition of Approval  

 

Column 1

Column 2

Column 3

Column 5

Submittal Date

(1st of month unless weekend)

 Due by 5PM

Comments provided

to Applicant

 By 5PM

TRC

Meeting

(2nd Thursday - AM)

TBD-Time-certain

Town Board of Commissioners (TB) Regular Meeting

1st Tuesday, 7PM

 

September 1, 2022

October 6, 2022

October 13, 2022

November 1st, 2022

October 3, 2022

November 7, 2022

November 10, 2022

December 6th, 2022

November 1, 2022

December 6, 2022

December 8, 2022

January 3rd, 2023

December 1, 2022

January 5, 2023

January 12, 2023

February 7th, 2023

January 2, 2023

February 6, 2023

February 9, 2023

March 7th, 2023

February 1, 2023

March 6, 2023

March 9, 2023

April 4th, 2023

March 1, 2023

April 10, 2023

April 13, 2023

May 2nd , 2023

April 3, 2023

May 8, 2023

May 11, 2023

June 6th, 2023

May 1, 2023

June 5, 2023

June 8, 2023

July 5th, 2023 (WED)

June 1, 2023

July 10, 2023

July 13, 2023

August 1st, 2023

July 3, 2023

August 5, 2023

August 10, 2023

September 5th, 2023

August 1, 2023

September 11, 2023

September 14, 2023

October 3rd, 2023

September 1, 2023

October 9, 2023

October 12, 2023

November 7th, 2023

October 2, 2023

November 6, 2023

November 9, 2023

December 5th, 2023

November 1, 2023

December 11, 2023

December 14, 2023

January 2, 2024

December 1, 2023

January 8, 2024

January 11, 2024

February 6, 2024

January 2, 2024

February 5, 2024

February 8, 2024

March 5, 2024

 

If an application has Comments requiring revisions and a resubmittal and formal review by TRC Staff, Applicant shall re-submit by/on the next Submittal Date and repeat the process on that Submittal cycle. For example, an application on the May 1st Submittal cycle that requires re-submittal after its June 8th TRC meeting, would resubmit by/on July 3rd. Should TRC approve that resubmittal, the application would move forward to the September 5th TB Meeting.  Thus, an application requiring 2 review cycles begins on May 1st and reaches the TB on September 5th (approximately 4 months or 18 weeks after beginning the formal review and approval process).

 


Administrative Review Applications 

Construction Infrastructure Drawings, Minor & Major Subdivision Final Plats, Site Development Plans (not requiring TB approval).

 

Column 1

Column 2

Column 3

Submittal Date 

(1st of month unless weekend)

Due by 5PM

Comments provided to Applicant

By 5PM

TRC Meeting

(2nd Thursday - AM)

TBD-Time-certain

 

 

 

September 1, 2022

October 6, 2022

October 13, 2022

October 3, 2022

November 7, 2022

November 10, 2022

November 1, 2022

December 6, 2022

December 8, 2022

December 1, 2022

January 5, 2023

January 12, 2023

January 2, 2023

February 6, 2023

February 9, 2023

February 1, 2023

March 7, 2023

March 10, 2023

March 1, 2023

April 5, 2023

April 14, 2023

April 3, 2023

May 6, 2023

May 12, 2023

May 1, 2023

June 6, 2023

June 9, 2023

June 1, 2023

July 6, 2023

July 14, 2023

July 3, 2023

August 5, 2023

August 11, 2023

August 1, 2023

September 6*, 2023

September 8, 2023

September 1, 2023

October 6, 2023

October 13, 2023

October 2, 2023

November 6, 2023

November 9, 2023

November 1, 2023

December 11, 2023

December 14, 2023

December 1, 2023

January 8, 2024

January 11, 2024

January 2, 2024

February 5, 2024

February 8, 2024

 

If an application has Comments requiring revisions and a resubmittal and formal review by TRC Staff, Applicant shall re-submit by/on the next Submittal Date and repeat the process on that Submittal cycle.  For example, an application on the May 1st Submittal cycle that requires re-submittal after its June 8th TRC meeting, would resubmit by/on July 3rd. Should TRC approve that resubmittal, the application would be deemed approved by or before August 5th.  Thus, an application requiring 2 review cycles begins on May 1st and is approved by or before August 5th (approximately 3 months or 12 weeks after beginning the formal review and approval process).  Note that Administrative applications require Signatures, and for Plats recordation, which occurs after attaining the TRC-STAFF approval status.

Please note, when possible by the TRC Coordinator on a case-by-case basis, Approval can be granted before the ‘Comments Provided’ date of each review cycle, thereby reducing the actual amount of review time.